In this video I share 5 practical tips to simplify your marketing using Google Calendar Blocking.
If you have ever found yourself complaining ‘there’s never enough time in the day’, these tips will show you how to get past that myth to become much more productive in your business and in life! That’s important because we know that promoting yourself online is almost like a full-time job.
- Time management is an essential skill, and hour blocking is an easy and powerful way to master this skill.
- You can use Google calendar blocking to block off hours in your schedule using automation and get more things finished. And when you do it effectively, calendar blocking empowers you to take control of the minutes you have each & every day.
- I’m going to walk you through a 5 step process to take advantage of this highly valuable calendar blocking technique using Google Calendar
Step 1: Do a reality check. Each week there are going to be predetermined appointments and events on your calendar.
[bctt tweet=”Each week there will be predetermined events on your calendar. Use #calendarblocking to make the most of your open spaces.” username=”TweetTanyaSmith”]
- If you’ve been using Google Calendar from your phone or desktop you’ll probably see items already populated. I use color coding to set up categories for Family, Kids Sports, Business & General so it’s clear at a glance what my week looks like
- I also use Gqueues but I’ll make another video with that
- Now since I work for a corporation too, I like to cross-check my personal calendar with events from work to make sure there is no overlap.
Step 2: Identify your tasks. Make a list of all of your important tasks for the week. Then, prioritize this list down to three to five essential tasks. Be realistic about your planning. Avoid thinking you can do a million tasks in one day or week.
- I like to use a paper pad for this. One of my favs is the Bestself.co pad
Step 3: Block your hours. After you have a short list of tasks, block enough hours on your schedule to get them done. This is called time blocking and essentially requires you to take each hour and assign a task or item to it. Clump related tasks together and add them to specific blocks of time.
- Eliminate or reduce distractions. You may want to set aside a specific chunk of time each day to handle your social media, email inbox, and other tasks that distract you from your more essential actions. Also, when you’re working, let others know that you’re busy so they can limit their interruptions.
- Keep the time blocks flexible. Unless you know the exact amount of time each task will take, it’s important to keep the time blocks flexible. This will also enable you to take care of other important things that come up with a minimum amount of stress or changes to your schedule.
Step 4: Set aside time to recharge. Remember to schedule lunches and breaks. Taking time to rest your mind and body is important! Your breaks allow you to get back to your tasks with renewed energy.
- You need at minimum 30 mins and ideally 60-90 a day for downtime, so don’t fill up your entire calendar with work
Step 5: Review your time blocks regularly. Make adjustments as needed. If your tasks change, or you find that they take more or less time than you thought, modify the blocks to take the new information into account.
- Reviewing your time blocks will also give you the chance to see when you’re most productive. If you do your best work in the morning, schedule more important tasks during these hours. Reviews will help you evaluate your productivity levels and decide which parts need attention.
- Another advantage of doing reviews is that it gives you the chance to see if your reminders are working or if they need to be changed. Use alerts on your phone or computer, sticky notes, or traditional alarms to remind you that it’s time to move to the next task.
The key to calendar blocking is to figure out a process that works for you. Effective time management can help you finish more tasks each day and feel much more accomplished.
[bctt tweet=”Google Calendar blocking is a useful method for anyone who is interested in greater productivity, either at home or at work.” username=”TweetTanyaSmith”]
Google Calendar blocking is a useful method for anyone who is interested in greater productivity, either at home or at work.